What are Project Management Tools and Software?

Project management tools help an individual or team in organizing work and managing projects and tasks effectively. The phrase commonly stands for software you can either buy or get for free online. A common notion amongst people is that project management software is specifically for individuals in this profession.  These tools, however, are very customizable, in a manner meant to accommodate the needs of groups of varying sizes and with different goals.

What Are The Tools Used in Project Management?

21 of The Best Project Management Tools

Below is a list of the most popular project management tools that organizations use. 

1. ProofHub

This tool is probably the most widely used Project management tool. It’s a  is a well rounded (pm) that leading companies like Disney and NASA utilize. This tool has everything under one roof, it’s designed with amazing qualities that help you do away with installing extra systems to run your daily activities. 


  • This web-based proofing program spares a ton of time when you’re getting feedback from customers.
  • For groups, task-management has never been made easier. 
  • Gantt graphs is a feature that’ll give you a visual picture of the projects you’ll be doing.
  • Both iOS and Android users don’t miss out because of this tool doubles as a mobile application

2. Scoro

Scoro is known as a standout amongst the most complete business management programming for expert and inventive tasks. For the individuals who wish to convey structure to your work, Scoro is the correct project management software for you. 


  • It’s a collective for customers, projects, and groups 
  • You can easily incorporate the tool in each part of your business with a certain consistency.
  • Access to a real-time outline and digitized reports.
  • Can be incorporated with programs like  Outlook, DropBox and Mailchimp.

Estimated Cost: Premium arrangement begins at $33 per client, monthly

3. Workzone

Workzone helps organizations individuals gain better control and visibility in work management. It is a central place to manage and share work.


  • Get top-level reports so everyone knows what’s next on the list
  • Makes way for faster communication
  • Features like creating tasks, to-do lists, sharing files easily improves collaboration
  • Set permission for different users including clients

Estimated Cost: Starts from $200 per month

4. Zoho Projects

The major feature that sets up this tool from the rest is how with one click you can arrange your to-do tasks. 


  • You can reliably manage your files.
  • Check the progress of your project.
  • It’s a single program that groups can use to create, team up, and interact. 
  • You can incorporate it with ZOHO CRM and different programs to deal with each part of a developing office 

Estimated Cost: For about 20 projects you’ll spend an average of $25 monthly 

5. GanttPRO 

GanttPRO is outstanding amongst other project management programming, about 300k (pm) directors around the world have acknowledged the tool. It enables to track work process, control costs, pursue due dates and orchestrate profitable coordinated effort all in one program. The program has formats to help you out as you start. 


  • During tasks, you can keep resources balanced and engaged at the same time.
  • You can link remarks, attachments, and any notification
  • For your workspace, there are Gantt diagrams and Board view
  • Project formats to help you as you start. 

Estimated Cost: Group plan begins is around $8 per client monthly but it’s charged yearly.

6. nTask 

This a recent tool with new qualities and AI that are being presented as the instrument develops. Its natural programming structure is user-friendly and is one of the numerous reasons why new companies will promptly change to this newcomer pm program. 


  • Work and Project Management: You can use updates, progress meter, and task checklists to create a simple project. 
  • Risk Management: Use a risk pattern to distinguish and survey potential dangers and their recurrence of the event. 
  • Issue Management: Create and oversee issues with adjustable seriousness, need, and status choices. 
  • Time Management: Beautifully planned week after week timesheets with manual hours connected to an appropriate task.
  • Resource Management – Take care how you manage resources, your project spending plan and money utilizing the Project Planner. 
  • Meeting Management – Schedule various gatherings at once with an unmistakable brief plan, dialog focuses and follow-up activities 

Estimated Cost: Free Plan caters for 5 workspaces, 200 MBs of capacity. Professional Plan goes for $2.99, with every feature unlimited. 

7. Functionfox

This program is a timesheet and pm tool trusted by imaginative experts all around the globe. You can track your tasks precisely from start to culmination and increment profitability and benefits. 


  • Creating a project and managing it has been made easier.
  • Reporting has been digitized and is very interactive since it’s real-time.
  • Contrast spending estimates and your and genuine budget

Estimated Cost: Goes for $5 per client monthly

8. Workbook

The workbook is a programming suite meant for task and asset administration, CRM,  record sharing, gauging, and bookkeeping. You can pick precisely according to your prerequisites and pay for it. 


  • Make projects and errands effectively
  • Effortlessly adaptable
  • Backings a customer entry (portal)

Estimated Cost: Goes for $19 per client monthly, at least 30 clients 

9. Redbooth 

If your group is a busy one, then this is the project management tool for you. Besides, you can keep your whole group sorted out, an arrangement, and dependable on the timetable with Redbooth. 


  • Instinctive task and managing your project
  • Effortlessly delegate and allot assignments
  • Versatile applications for iOS and Android

Estimated Cost: $5 per client monthly

10. Celoxis 

It assists companies to plan and track their portfolios, ventures, projects, assets, timesheets, issues and dangers from one place. It has broad, coordinated effort qualities including an adjustable free customer entrance. It’s dashboards, and announcing capacities are eminent and truly outstanding in the market. It is feature rich, natural and exceedingly adaptable. 

In case you are okay with the Microsoft Project planning worldview, Celoxis is outstanding amongst other options to Microsoft venture. 


  • It is a project management programme that you’ll find very conducive because it encompasses everything.
  • Makes collaboration easy, share documents, interaction, and feedback from your associates as well as with your customers
  • All round real-time bits of knowledge with the super amazing reports and dashboards
  • Simple to modify and instinctive
  • Effortlessly allot resources to assignments dependent on accessibility, request, and aptitudes.

Estimated Cost: Goes for  $25 per client monthly and $450 per client on site 

11. 10,000FT Plans 

A planner software and also an individual project manager. 10,000ft is a straightforward yet ground-breaking pm programming that causes you to settle on certain operational choices about your groups and projects. Aside from this, you can manage your resources and keep track of time while working. 


  • A compelling visual asset arranging programming
  • Point by point venture following
  • Adaptable arranging interface

Estimated Cost: The basic arrangement begins from $10/month

12. TeamGantt 

TeamGantt is an invigorating pm arrangement that brings venture booking programming on the web. You can oversee ventures with this super-simple Gantt programming. Welcoming your collaborators, colleagues, and companions to see and alter your Gantt diagram is straightforward and fun! 


  • Quick, simplified booking
  • Instinctive and simple to utilize
  • Ongoing advancement refreshes

Estimated Cost: The standard arrangement begins from $7.90/client every month (when charged yearly). Change to a dependable task administration programming to convey extends effectively. Attempt ProofHub for nothing for 30 Days 

13. Proworkflow 

Proworkflow is one of those venture administration device your groups would love. It’s delightful, flexible and to a high degree simple to utilize. Likewise, it incorporates with every one of the apparatuses you require – sparing you time and streamlining your procedures. 


  • Makes it a breeze to dole out staff, track time or reschedule ventures
  • Citing and invoicing have never been less complicated.
  • Dependable help and discussion

Estimated Cost: From $22 month/client for group

14. Mavenlink 

Mavenlink is cutting-edge programming intended for administrations associations to interface with individuals, tasks, and make benefits. In reality, as we know it where connectedness, straightforwardness, and execution matter like never before, Mavenlink causes you to convey extends effectively. 


  • Deal with various tasks easily
  • Handle venture plans for an intuitive interface
  • Gain clarity of every one of your projects in your portfolio

Estimated Cost: The professional arrangement begins at $39/month/client

15. Insightly 

Insightly is an incredible CRM with a task and business administration set. It enables you to develop your business quicker than any time in recent memory by building solid client connections after some time. 


  • An easy following of task action
  • Quicken deals and oversee leads
  • Encourages you to assemble significant connections

Estimated Cost: From $15 month/client for groups

16. Clarizen 

In case you are searching for a cloud-based venture administration apparatus to enable your business to develop, Clarizen can act the hero. It is a single synergistic pm arrangement that could oversee tasks and help you associate with colleagues easily. 


  • Robotized procedures and work processes
  • Spending following and cost administration
  • Adaptable UI

Valuing: From $60 client/month

17. Comindware 

Comindware is a mainstream work process and business process administration programming. The work process administration programming gives vital capacities to assignment, information and report administration. 


  • Spotlights on process improvement
  • Client arrange administration and CRM abilities
  • Full process computerization, action observing, business investigation and besides venture framework incorporation.

Estimated Cost: Starts at $29.99 per client 

18. Simple Project 

Simple Project is an expert task administration instrument for you, your group, and the entire organization. Trusted by choice organizations like Toyota, Lenovo, Bosch, it is an ideal fit for various ventures be IT or instructive. 


  • Visual venture maps and plans
  • Perfect with modules for Resources, Finances, Help Desk, and CRM
  • Coordinated with Outlook, Project, Excel, Redmine

Estimated Cost: $21/month per client Pro arrangement (60 portfolios, and 100 custom fields) 

19. Crocagile 

Crocagile is a straightforward deft task workspace intended to streamline correspondence and focuses on programming improvement groups. It’s ground-breaking pm devices, and active designers can enjoy the uniqueness of the designs. It has all well done including joint effort and gamification feature giving an essential lift to dexterous practices with front-line innovation. 


  • Action Streams, Smart Alerts, and Group Chat to do away with group emails, all updates are in one area, consequently
  • Document Sharing – Store and Share records with remarking

Estimated Cost: Starting from $2.50 per client, every month with the 30-day free preliminary. 

20. Producteev 

Producteev has been an errand administration answer for little and medium-sized groups. Project directors can work without much of a stretch access every one of their ventures, errands, and different teammates. With this pm instrument you can undoubtedly design any projects, outline course, arrange documents, delegate errands, and various components. Clients can effortlessly monitor the advancement of each job. 


  • Sort out on your fingertips
  • Ground-breaking coordinated effort
  • Consistent following
  • Interface customization
  • Customized support

Estimated Cost: The Premium arrangement is accessible at $99 monthly

Why Is Project Management Tools Important?

8 Reasons Project Management Tools Are Important

The many project management tools available to organizations and individuals come with a number of benefits.

Team up on Projects 

Individuals are every now and again assigned individual undertakings which are a piece of a more great venture the entire group is endeavoring to finish. Undertaking administration programming gives representatives a strategy to team up on tasks by talking about records, timetables, exceptional work, and so on. 

Inside and External Communication 

Venture Management programming builds up a channel for correspondence concerning assignments and undertakings both inside, yet additionally remotely with customers and different partners. 

Spending Management 

Spending plans are among a standout amongst the most critical things in controlling your ventures. The route forward for any business relies upon how well you can convey inside the financial plans given. Task administration programming encourages the Project Manager to decide the work spending plan (arranged versus real), so the work can be adjusted in like manner. 


To achieve long haul accomplishment for pretty much any business, observing the advancement of the work is fundamental. Devoted programming assumes a critical job in checking the phases of tasks, and can give bits of knowledge into whether things will finish on time or not. 

Report Sharing 

Report sharing, regardless of whether inside the device or in a coordinated outsider framework, empowers individuals to discover more exhaustive records, wireframes, details, and so on, which enables straightforwardness and correspondence. 

Correspondence with Clients and Suppliers 

Organizations ought to have the capacity to discuss and work together with customers and providers from a similar place. Organizations utilizing venture administration programming should offer their customers the ability to sign in and see just their important undertaking information. Along these lines customers can give coordinate criticism, gain alters and audit ground in a similar place. 

Improved Decision Making 

Undertaking administration programming arrangements help with settling on the correct choices as you have every one of the points of interest in one assigned place. Subsequently, the choice procedure is improved and substantially more precise. 

Improved Customer Satisfaction 

When you complete a task instantly and within a specific spending plan, the customer leaves with a grin all over – and a fulfilled client is one you will see once more. Brilliant task administration programming offers the devices which permit this client/provider relationship to continue. By applying major task administration programming systems, you’ll limit your center, accomplish your objectives and enhance your deliverability and rate of progress.

What is The Easiest Project Management Software?

What Are The Easiest Project Management Software Tools?

We all desire a user-friendly programme that we can use and that’s why we’re compiling a list of some of the easiest project management tools out there.

What Makes Great Free Project Management Software? 

In order to limit the list to the easiest project management tools, you should consider these three factors:

Free and Doesn’t Limit the Number of Projects:

The applications we picked have free designs that you can use to oversee countless activities. 


We included choices for different administration strategies—Gantt charts, Scrum, and daily agendas—so we dispensed with some applications mainly because there were better options accessible utilizing a similar PM system. 


There is a considerable measure of excellent, free, self-hosted venture administration instruments. However, they take more time to set up and oversee. We’re highlighting venture administration applications that are facilitated by the organizations that give the programmes.

9 of The Easiest Project Management Software

  1. Trello (Web, macOS, Windows, iOS, Android) for people and groups who require a work pipeline 
  2. MeisterTask (Web, Windows, macOS, iOS, Android) for joining venture ideation, arranging, and execution 
  3. KanbanFlow (Web) for consolidating kanban, time following, and Pomodoro 
  4. Freedcamp (Web, iOS) for dealing with all undertakings and interchanges in a solitary instrument 
  5. Asana (Web, iOS, Android) for making a daily agenda ground-breaking enough to oversee ventures 
  6. Paymo (Web, Windows, macOS, Linux, iOS, Android) for specialists who charge continuously 
  7. Bitrix24 (Web, Windows, macOS, iOS, Android) for great undertaking administration with Gantt diagrams 
  8. Wrike (Web, Windows, Mac, iOS, Android) for spreadsheet-like highlights in an undertaking administration application 
  9. Podio (Web, iOS, Android) for modifying your venture administration apparatus 
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