What is a predictive dialer used for?

Usage of Predictive dialer

What is a predictive dialer used for

Learn the benefits on using predictive dialer

In this article, you’ll find out what predictive dialer used for as well as how they work to work, the advantages of an automated dialer and the features to look for in a predictive dialer system and the most important features of software for predictive dialers to help you run profitable outbound calls for your lead generation and sales teams.

What Is Predictive Dialer Used For?


What Is Predictive Dialer Used For? A predictive dialer can be described as one of the types of automated phone system utilized in call centers that are outbound. It boosts the call rate through connecting the agents with as many clients as possible. The system increases outbound call effectiveness due to the fact that it can accurately dial multiple phone numbers simultaneously and connects agents to those who have answered the call.

How Does A Predictive Dialer Work?

There are four elements that determine how predictive dialer technology works:

  1. Pacing algorithm: The effectiveness of the predictive dialer software depends on its ability to find a compromise between the amount of free agents as well as the number of calls that are outbound. Consider this algorithm of pacing as an algorithm that can help the dialer determine the amount of calls to be made and depend on the time when agents will be available. The algorithm for pacing is adaptable and if lots of agents are present at a moment the dialing speed increases as more and more phone calls get being dialed; however, if fewer agents are present then dialing slows down and fewer calls are logged, in order to allow busy agents to complete their calls.
  2. Abandon Rate: It is important for a predictive dialing program to be aggressive in its dialing of numbers, it must also be accurate. If there are too many calls placed before agents are ready and it takes too long until a potential customer is connected to an agent and they may start hearing a long silence before the agent has been connected and then end the call. Managers of call centers should plan their campaigns to call with the intention to reduce the number of calls abandoned as well as reducing idle time for agents.
  3. Campaign management and call center size: Predictive dialers usually are more effective with large-scale campaigns, which means there’s more statistics to study and more space for the algorithm to be improved.
  4. Agent awareness: Timing is the most important aspect of predictive dialing. That’s why the dialing program requires a lot of agent information as well as call information including the number of active and idle agents as well as the average duration of a call.

Who uses predictive dialers?

Predictive dialers are commonly employed in the field of telemarketing, market research debt collection, as well as customer service follow-up. Additionally, some lead qualification agents employ predictive dialers to increase the time they are able to spend talking to leads when they are outbound to prospect sales.

Since predictive dialers concentrate on getting representatives on the phone in the most efficient way possible, they won’t be a good fit for businesses that sell products with high value, or who wish to provide the best customer experience because they don’t have time for research between calls. For these businesses it is crucial to understand the context of a lead. crucial to have a successful conversation, so the use of predictive dialers may not be the ideal solution.

How effective are predictive dialers?

There are a variety of reports about the efficacy that predictive dialers have. When the utilization of phones is a major concern predictive dialers have been demonstrated to yield impressive outcomes. A study found that predictive dialers could boost the productivity of agents by 200-300 percent.

Why should I use a predictive dialer?

There are many reasons businesses opt for an automated dialing system such as:

  • Improved productivity
  • Increased accuracy
  • Advanced analysis
  • Versatility
  • Connectivity with various platforms.

The process of dialing numbers manually can take up to 30 seconds. Agents could accidentally dial the incorrect numbers. Automated dialers are faster and increase precision by eliminating human error factor. Additionally, they reduce the amount of time that is spent waiting between calls and cut down on the amount of time that is spent in unanswered calls.

Predictive dialers can also help you improve revenue by connecting your sales reps to feasible leads. In an inbound call center, this technology can be utilized to provide proactive customer support, like follow-up phone calls or details about the latest features or upgrades for your product.

Another benefit that predictive dialers have is their flexibility. They are often employed in the banking industry to collect debt They are also employed by a variety of companies, including the outbound sale and marketing, as well as fundraising market research, and even political canvassing.

Predictive dialers work well for B2C applications since they utilize direct-dial numbers, and need brief and consistent call lengths. They work best in centers that have large teams and high calls, in which the dialer has sufficient data to create predictions.

It is also possible to use predictive dialers to enhance customer service through analysis of data, as well as quality control. Some dialers work with CRMs, allowing more insight into the metrics of calls.

What are the benefits of a good predictive system?

The use of a predictive dialer in your outbound contact center could provide a variety of advantages. It includes:

Improved agent productivity By detecting when a live contact is reached, predictive dialers ensure that call center agents don’t waste time with busy signals, voicemail messages, or incorrect numbers.
Boosted call volumes Companies can reach out to more people in a shorter period of time by calling numbers in quick succession from a database and dialing multiple numbers for each contact. 
Agent call transfers Agents have the ability to initiate three-way conference calls, or transfer calls to other representatives, such as sales agents or product specialists.
Better prospect and customer experience Predictive dialers avoid the risk of annoying or offending existing or potential clients by restricting dialing based on day, time zone, or other variables. They also allow agents to schedule call-backs at a time that is more convenient for the customer.
Tracking accuracy Agents  have the ability to code each interaction’s outcome, or disposition. Call center managers use these metrics to track trends in list and agent performance.
Improved Do Not Call (DNC) compliance Predictive dialers integrate DNC compliance into their operation, replacing error-prone practices such as merging or purging spreadsheets or removing DNC numbers from a database. These outdated manual practices can leave businesses vulnerable to fines or penalties.

What to Look for in a Predictive Dialer that Will Drive Productivity?

What to Look for in a Predictive Dialer that Will Drive Productivity

If you have a large volume of outbound calls, make certain to select an equipment that has the capabilities and features to assist you in reaching your objectives for campaigns and boost return on investment. There aren’t all predictive dialers that perform in the same way. Therefore, if you’re searching to find a pre-programmed dialer option that will yield the most effective outcomes for the call center, look out for these essential capabilities and options.

  • Scalability: Selecting the best predictive dialer isn’t only about your current requirements. It is important to think about the potential growth of your business. When you begin to build the performance of your lead generation and sales team, you’ll require a system that can handle the addition of a large number of agents. It also has a wealth of knowledge of the rapid expansion of operations at call centers.

  • Compliance Support: The regulations governing outbound call centers are vast, and go much further than the DNC issues mentioned in the previous paragraph. Since regulations and rules change frequently It is crucial to ensure that when you select a predictive dialer that will increase your call rate be sure that the dialer is compliant with.

    Particularly in highly regulated fields such as solar energy or insurance the use of an automated dialer that can route leads automatically to agents who are in the correct states, or who have the appropriate license is essential. Also, you should consider a dialer that has integrated features such as dynamic scripting, which provides your agents with state-specific scripts which may be modified to ensure they stay up-to-date and current on TCPA regulations.
  • Real Time Data Analytics:  You must know how leads and lists in your predictive dialer are doing so you can take strategic choices all day long. By using automated report on call center operations, you’ll know the number of calls being made and the results.
  • Technical Support: When selecting the best predictive dialer make sure that your prospective provider for predictive dialer options are in a position to offer technical assistance whenever your business requires it the most. Find out if there are self-help tools available, to get an idea of how committed each service provider is in providing essential support.
  • Lead Management Automation Tools: Being on top of sales leads isn’t just about calling more leads making calls to the most relevant prospects at the appropriate time using advanced lead management tools that let you monitor and improve your marketing campaigns. Include call cadences in your dialing strategies that incorporate clever redial/recycle logic as well as custom automated outreach and scheduling across multiple channels.
  • Third-Party Integrations: Discovering an innovative predictive dialer doesn’t suggest that you should get rid of your entire sales platform. Examine the ease and possibility of integrating third-party services into your dialer software. Find out if the tools that you are already using, such as CRM leads, lead tracking, or lead optimization tools–can be connected to your potential dialing solution.

Frequently Asked Questions

Are predictive dialers illegal?

Auto dialers, predictive dialers in particular, are not illegal. But, as with everything else they are prone to misuse.

The past was when companies that had aggressive sales teams used it to market their services or products to all, even those who were not willing to disclose their contact numbers and wanted to be left in peace.

This is the point where TCPA is in. TCPA is also known as the Telephone Consumer Protection Act, prohibits companies from making use of auto dialers, such as predictive dialing. It also prohibits the placing of unwanted calls such as telemarketing or automated calls to mobile phone numbers without prior written authorization from the user. In actual fact, there’s even a National Do Not Call Registry where users can sign up their numbers in order to indicate that they wish to restrict the amount of telemarketing or phone calls that they get from solicitations.

There’s much additional information about the TCPA but the essence to it all is that automatic dialers, such as predictive dialing, become illegal if the owner of the numbers on their cell phones they are using to dial automatically didn’t have their prior consent. If the company does their due diligence in maintaining the Do Not Call database and gives consumers a way to provide or withdraw their consent, it will reduce the risk of violating any law significantly.

How much is predictive dialing software?

It’s easy to imagine that something as useful as a predictive dialer can only come with a high cost that no one other than large call centers could pay for. This could be the case when you do not choose the right service provider.

Call center dialers can be found as an on-premises or hosted solution. If you decide to run it through your computer and let it be managed by your internal IT department An on-premise solution can use up quite a bit of your time and resources. In the end, you’ll be responsible for maintenance and upgrades.

A single predictive dialer can cost you approximately $5,000 for a device that is able to accommodate only an insignificant number of agents. A larger call center could increase that cost by several hundred dollars more. This is not even counting maintenance and installation costs that can consume an enormous portion of the budget.

What is the first steps for using a predictive dialer?

With a range of auto-dialer services and different dialing methods to choose from, you must study the options and decide which will be most suitable for your company. Examining solutions according to industry as well as taking a look at trends in the contact center could be beneficial.

Also, be aware of your goals for business in your mind, and decide the criteria you’ll employ to gauge metrics like call ratio. The majority of call centers try to strike a balance between minimizing abandonment rates and reducing idle time of agents.

The predictive dialer system can typically be customized to meet your specific requirements. For instance, you can program to make employees “unavailable” for a set duration of time after a call has ended, ensuring they have the time to do administrative tasks or research.

Every employee should be trained on the way the system functions and what they are expected to do. Managers should be able to explain to agents how predictive dialing can benefit them as well as the company.

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